Women Of MENA In Technology
Privacy Policy
This policy was last updated on 07 July 2021.
Women Of MENA In Technology (“us”, “we” or “our”) are committed to ensuring that your privacy is protected and respected. This Privacy Policy explains the collection, use and disclosure of Personal Information through the website: www.womenofmenaintechnology.com (“Website”) or otherwise and sets out the basis on which we process any Personal Information that we collect from you or that you provide to us. Please read this Privacy Policy carefully to understand how we use, share and protect your Personal Information.
For the purposes of applicable data protection laws, the data controller of any of your Personal Information is Women Of MENA In Technology, a non-profit organization registered in the state of California under bridge number 3014292938, whose principal office is at 115 Sansome, 2nd Floor, Suite 200, San Francisco, CA 94109 USA.
What Personal Information we collect about you
Personal Information is information from which you can be identified as an individual, whether directly or indirectly, such as your name, address, email address, company name, phone number, or other information that is specific to you including any online or other identifier (“Personal Information”).
We may collect the following Personal Information about you:
Your personal details, including: name, address, email address, company name, age, gender, occupation and phone number (work and home), and (in the event that you make a donation to us), records of your donations and your method of payment or other financial information;
any information that you provide to us in the course of corresponding with us including records of any correspondence;
information about your device, including: domain name, browser type and version, operating system, IP address, cookie information and time stamp.
information about your internet visits, namely: traffic data, location data, weblogs, history of resources accessed on the Website and information on what Websites you visited before accessing the Website.
How we collect information about you
We use different methods to collect Personal Information from and about you including through:
Direct interactions. You may give us your Personal Information by filling in forms for our newsletters, attendance at one of our events, or by corresponding with us by post, phone, email or otherwise. This includes Personal Information you provide when you:
complete the ‘Connect With Us’ form on the Website; or
request direct marketing communications to be sent to you; or
register for tickets to one of our events via EventBrite, Hopin; or
make a donation to us; or
email us at contact@womenofmenaintechnology.com
Automated technologies or interactions. As you interact with the Website, we may automatically collect technical data about your equipment, browsing actions and patterns. We collect this Personal Information by using cookies (further information on the use of cookies is provided below).
Third parties or publicly available sources. We may receive Personal Information about you from various third parties and public sources, including analytics providers such as Google.
What we do with the Personal Information we collect
We will only use your Personal Information when the law allows us to do so. Most commonly, we will use your Personal Information in the following circumstances:
where we need to perform the contract we are about to enter into or have entered into with you;
where it is necessary for our legitimate interests (or those of a third party) and your interests do not override those interests; or
where we need to comply with a legal or regulatory obligation.
Generally we do not rely on consent as a legal basis for processing your Personal Information other than in relation to sending direct marketing communications to you via email or text message. Wherever we rely on your consent to process your Personal Information, you have the right to withdraw such consent at any time.
We will process your Personal Information as follows:
| Purpose of processing | Legal ground for processing |
|---|---|
| To make the Website available to you. | Performance of a contract. |
| To administer events which you register to attend. | Performance of a contract and legitimate interest. |
| To process your charitable donations [via PayPal]. | Performance of a contract and legitimate interest. |
| For internal record keeping. | Compliance with a legal or regulatory obligation and/or legitimate interests. |
| We may periodically send promotional emails about new campaigns or other information which we think you may find interesting using the email address which you have provided, where you have consented to being contacted for such purposes. | Legitimate interests and/or Consent. |
| To analyse and improve the Website. | Legitimate interests. |
International transfers of your Personal Information
It may become necessary to transfer your Personal Information to locations outside of the European Economic Area (“EEA”) for one or more of the purposes outlined in this Privacy Policy. Whenever we transfer your Personal Information to a country outside the EEA, we ensure a similar level of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
We will transfer your Personal Information to countries that have been deemed to provide an adequate level of protection by the European Commission.
Where we use affiliates or service providers located outside the EEA, we may use specific contracts approved by the European Commission that give Personal Information the same protection it has in the EU.
Where we use providers based in the US, we may transfer Personal Information to them if they are certified to the Privacy Shield Framework, which requires them to adhere to minimum safeguards. For further details, see European Commission: EU-US Privacy Shield.
Please contact us at contact@womenofmenaintechnology.com if you would like further information on the specific mechanism used by us when transferring your Personal Information outside the EEA.
How long will information be held for
We will only retain your Personal Information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for the Personal Information, we consider the amount, nature, and sensitivity of the Personal Information, the potential risk of harm from unauthorised use or disclosure of your Personal Information, the purposes for which we process your Personal Information and whether we can achieve those purposes through other means, and the applicable legal requirements.
For further information on retention periods, please contact us using the details provided at the end of this Privacy Policy.
Disclosure of your Personal Information
We will not share Personal Information with unrelated third parties, except as provided in this Privacy Policy. We may share Personal Information in the following situations:
where it is necessary to provide Personal Information to our trusted third party service providers to perform functions and provide services to us, such as hosting and maintaining our servers and the Website, database storage and management, e-mail and other social media marketing and donation processing, to the extent necessary to fulfil such purposes;
where it is necessary to provide selected third parties, including analytics and search engine providers with information to assist us in the improvement and optimisation of the Website;
where it is necessary to share your registration details with the venue hosts of our monthly events for which you have registered to attend;
where it is necessary to comply with the law or enforce any legal rights. For example, we may disclose information about you as we, in our sole discretion, believe necessary or appropriate to respond to claims, legal process, to protect our rights and interests or those of a third party, the safety of the public or any person, to prevent or stop any illegal, unethical, or legally actionable activity, or to otherwise comply with applicable court orders, laws, rules and regulations; or
where we believe that we are under a duty to disclose or share your Personal Information in order to comply with any legal obligation; or to protect the rights, property, or safety of us or others.
We may occasionally wish to share your Personal Information, including your email address, with our partner organisations as part of specific initiatives. Where this is the case, we will ask you for your consent in advance to share your Personal Information in this way. We will not share any of your Personal Information with our partner organisations unless you consent by opting-in.
Security
We are committed to ensuring that your Personal Information is secure. In order to prevent unauthorised access or disclosure, we have put in place appropriate physical, technical and organisational measures to safeguard and secure the Personal Information we collect online.
Please keep in mind that the transmission of information via the internet is not completely secure. Although we will do our best to protect your Personal Information, we cannot guarantee the security of your data transmitted to the Website; any transmission is at your own risk. Once we have received your Personal Information, we will use strict procedures and security features to try to prevent unauthorised access. Some emails sent to or from the Website may not be secure. Please consider this when sending information to us by email.
Cookies
Cookies contain information that is transferred to your computer’s hard drive. They help us to improve the Website and to deliver a better and more personalised service.
We use the following types of cookies:
Strictly Necessary cookies – these cookies are used for technical reasons and are necessary to enable the Website to operate efficiently so that you can navigate the Website with ease and use specific features. These include, for example, cookies that help us to debug any errors. If these cookies are blocked or disabled, some of the Website’s functions may not operate effectively.
Performance cookies – these cookies are used to obtain statistics about the number of users of the Website and how such users interact with the Website. These cookies collect Personal Information that is aggregated and therefore cannot be used to ascertain an individual’s identity. Such Personal Information allows us to continuously improve the Website to provide users with a better online experience.
Functionality cookies – these cookies are used to improve the functionality of the Website and make it easier to use. They help us to identify you as a repeat user of the Website and help us remember your preferences (for example, your choice of language or region), improving your user experience.
Analytical cookies – These cookies record your visit to our Website, the pages you have visited and the links you have followed. We will use this Personal Information to make our Website and the advertising displayed on it (if any) more relevant to your interests. We may also share this Personal Information with third parties for this purpose.
You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of the Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to the Website.
How do I control my cookie settings on my computer or device?
Please be aware that if you decide to disable or block cookies, parts of the Website may not function correctly, or at all.
Should you choose however to disable or block our cookies on your computer or other device you will need to do this through your browser. Click on the ‘Help’ menu on your particular browser to learn how to manage your cookie preferences.
Marketing communications
If you are a consumer, we will only send you marketing communications by email where we have obtained your consent to do so.
If you wish to receive information and offers from us and you have not previously given us your consent, please let us know by emailing us at contact@womenofmenaintechnology.com.
If you no longer wish to receive our newsletter or promotional communications from us, you may opt out of receiving them by following the instructions included in each email communication we send to you or by emailing us at contact@womenofmenaintechnology.com
Controlling your personal information (EEA residents only)
You may wish to exercise one or more of the following legal rights. You can do so by contacting us using one of the methods set out at the end of this Privacy Policy.
the right to access the Personal Information that we may hold about you;
the right to rectify any inaccurate Personal Information that we may hold about you;
the right to have your Personal Information erased in certain circumstances, for example, where it is no longer necessary for us to process your Personal Information to fulfil our processing purposes; where you object to your data being processed on certain grounds (for example, for marketing purposes) or where your Personal Information is being unlawfully processed;
the right to object to our processing of your Personal Information where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts your fundamental rights and freedoms;
the right to restrict the processing of your Personal Information under limited circumstances; and
the right to have your data ported to another party if you no longer wish to use the Website.
NO FEE USUALLY REQUIRED
You will not have to pay a fee to access your Personal Information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
WHAT WE MAY NEED FROM YOU
We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Information (or to exercise any of your other rights). This is a security measure to ensure that Personal Information is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
TIME LIMIT TO RESPOND
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
California residents only
California residents may request certain information regarding our disclosure of Personal Information to third parties for their direct marketing purposes. To make such a request, please send an e-mail to contact@womenofmenaintechnology.com California residents who have an established business relationship with us may also choose to opt-out of our disclosing Personal Information about them to third parties. If you do not want us to share your Personal Information with such third parties, please send us your name, address and phone number to contact@womenofmenaintechnology.com
Contact us
You can contact us by email at: contact@womenofmenaintechnology.com If you have any questions or comments about this Privacy Policy please email us at the above address.
If you are based in the EEA, you have the right to make a complaint at any time to the local supervisory within the country in which you reside. We would, however, appreciate the chance to deal with your concerns before you approach your local supervisory authority, so please contact us in the first instance.